Authoring Tool, LXP & LMS - Functions and interactions

In today's fast-paced business world, it's critical for companies to continuously educate their employees and keep them up to date. And in the modern digital education landscape, there are a variety of tools and platforms that aim to make learning more effective and engaging.

We know that the right technology can make all the difference, so in this blog post we'd like to introduce you to three key capabilities of the digital learning world: Authoring Tools, Learning Management Systems (LMS) and Learning Experience Platforms (LXP). Learn how these innovative solutions are built and how they can help to individualize as well as optimize the learning process and ultimately lead to an increase in the company's productivity and competitiveness.

Introduction to authoring tool, LXP and LMS

In the digital learning environment, three systems have proven particularly useful: Authoring Tools, Learning Management Systems (LMS), and Learning Experience Platforms (LXP). In the coming sections, we will give you an insight into these three types of systems and present their respective functions and areas of application.

For a basic understanding, let's first briefly introduce the three systems:

Authoring tools

Authoring tools are software solutions specifically designed to facilitate the creation of learning content. These tools enable you to create interactive and engaging learning materials without the need for programming skills. In the process, authoring tools provide user-friendly editors, templates, and multimedia integrations to create engaging e-learning courses. Exported in formats such as SCORM or xAPI, content can be easily integrated into an LMS or LXP - an ideal choice for educators and organizations looking to create effective learning materials.


A Learning Management System (LMS) is software that efficiently manages the handling of learning content in educational institutions and enterprises. LMSs enable the central organization of learning materials, automate enrollment and course management processes, and provide meaningful reports on learning progress and performance. With integrated communication and collaboration tools such as chats and discussion forums, LMSs promote both interaction and learning engagement.


A Learning Experience Platform (LXP) represents an innovative software solution that focuses on customized learning experiences rather than managing training. In this system, learners are at the center of the training process, while they have the ability to access educational content on their own. In the process, educational materials can come from a variety of sources and be integrated into the LXP in diverse formats. To present users with suitable digital learning content, the platform relies on intelligent algorithms.
Although the LXP is also a type of LMS, the focus here is on the user experience (hence the name: Learning Experience Platform). Built on data and artificial intelligence, the LXP platform enables intuitive, agile distance learning that is highly learner-driven, significantly increasing the efficiency of training.

Functions of the individual systems

Interactive elements

Interactive elements are essential for designing engaging e-learning content, as they actively involve users in the learning process. Quizzes, drag-and-drop tasks, and hotspots are just a few examples. These elements encourage active learning and help users better retain what they have learned. Quizzes can be designed in different formats such as multiple choice, cloze, or matching tasks. Drag-and-drop tasks require users to drag information or objects to the correct location, while hotspots are used to provide additional information or feedback when users hover over certain areas.

Responsive design

Responsive design, or adapting content to different screen sizes and devices, ensures that learning content displays equally well on desktop computers, tablets, and smartphones. As more and more people use mobile devices for learning, it is important to ensure a seamless learning experience across all devices. Authoring tools with responsive design thereby ensure that users can learn optimally regardless of the device they are using.

Multimedia content

The integration of videos, images and audio files makes it possible to make the learning content varied and appealing. While videos can be used, for example, to demonstrate processes or to convey complex facts, images or graphics help to illustrate the text content and thus promote understanding. Audio files, on the other hand, can be used for audio examples, interviews or to set texts to music.
The special feature is that the integration of multimedia elements thus appeals to different types of learners and potentially promotes interest in learning content.

Gamification elements

Gamification elements such as point systems, level advancements, and a virtual currency can be integrated into authoring tools to make the learning process fun and motivating. Thus, collecting points, achieving rankings, or unlocking badges arouses users' ambition and promotes continuous learning.


Authoring tools make it possible to reuse content that has been created once, such as text modules, graphics, or quizzes, in different modules or courses. This saves time and resources and helps ensure consistent design and quality of learning content. The ability to share content and make it reusable also promotes team collaboration and continuous improvement of e-learning offerings.

Templates and layouts

Another way to facilitate the structuring of e-learning content: templates and layouts. These not only help to design the learning content as quickly and simply as possible, they can also be tailored to different learning types and scenarios. Thus, the selection of the appropriate templates depends on the learning objectives, the target group and the desired level of difficulty. Whether you use the available layouts or create your own templates and use them for future projects - time savings are guaranteed.

Export options

Thanks to export options, content can be seamlessly integrated into Learning Management Systems (LMS) or Learning Experience Platforms (LXP), thus centralizing learning success checks, progress monitoring, and user data management.
You can choose exactly which relevant training data you want to send from your authoring tool to the LMS or LXP and benefit from increased flexibility as well as efficiency.

Course and user management

LMS allow administrators to create customized courses and assign them to the right participants. In addition, participant management can be handled flexibly by adding or removing participants and changing their roles. This provides an easy way to keep track of all participants and their activities.


Communication tools such as announcements, messages, and calendars are essential for coordination and interaction within the course. They allow important information to be shared, questions to be answered, and appointments to be scheduled, keeping all participants informed at all times.


You can incorporate content from multiple sources into your courses and share data easily. This expands the possibilities for designing learning materials and promotes a consistent learning experience.


Reporting features provide an overview of course completions, test scores, and other performance-related data. By collecting and analyzing this data, you can evaluate student success and make adjustments as necessary.

Customizable user interface

Participants experience and see everything the admins have created for them on the user interface and can access and interact with the created training materials from their own computers or other web browsers.
All the while, you can customize the system beforehand to meet your specific needs - whether in terms of design or the way the content is presented, so you can create a unique learning experience.

Access control

With role-based access rights, you can determine who can see and do what. For example, you can specify that only certain people can create or modify courses, while others can only complete them. This ensures that everyone gets only the information and functionality they need, while preventing unauthorized access to sensitive data.

Progress tracking

The progress tracking feature enables detailed monitoring of the learner's learning process. You can track the completion of learning units, time taken, and test results. This information helps you identify individual learning needs and provide appropriate support.

Improved user experience

The user-friendliness and intuitive structure of an LXP ensure an optimized learning experience. The well thought-out design and ergonomic layout enable fluid navigation that is easy to use even without technical knowledge.
In addition to promoted autonomy, learners also benefit from mobile learning, which enables them to act at any time and in any place and is therefore extremely flexible.

Individual training

With the development of LXPs, learning is tailored and personalized to each individual. Artificial intelligence technology does this by recognizing the needs of each learner as they progress through the course, enabling the platform to offer them only relevant content. This significantly increases learner engagement.

Social learning

Discussion forums, group work, and instant messaging allow learners to interact with each other, promoting knowledge sharing. Through interaction with others, assistance can be provided and new perspectives gained, which enriches and deepens learning. Thanks to the "online campus", this creates a learning community that supports and motivates each other.

Time accurate learning

An LXP supports learners precisely when they encounter difficulties and need help. This "learning in the moment of need" combined with the concept of ""learning in the flow of work" leads to a need-based and personalized learning experience - and that also in the workplace. This allows you to integrate learning opportunities directly into employees' daily work routines. Instead of employees having to interrupt their work to attend training, learning is seamlessly embedded into their daily tasks and activities, increasing productivity and satisfaction in the workplace.

Content curation

Content curation involves collecting and organizing content from multiple sources. It helps provide relevant, high-quality content for learners and manage information overload. By carefully selecting and preparing content, learners can quickly and easily access the information that is relevant to them, making their learning effective.

Authoring tools, LMS, LXP - All advantages at a glance

Authoring tools

  • Ease of use: Many authoring tools are intuitive and require little to no programming knowledge.
  • Interactivity: They enable the creation of interactive and engaging learning materials that promote learner engagement.
  • Flexibility: Authoring tools make it easy to adapt content for different learning styles and needs.


  • Organization: An LMS makes it possible to organize and manage all learning materials in one central location.
  • Tracking and reporting: LMSs provide detailed reports on learner progress and performance.
  • Collaboration: LMSs offer forums, chats, and other communication tools that encourage sharing among stakeholders.


  • Personalization: LXPs provide customized learning paths based on an individual's interests, needs, and learning behaviors.
  • Social learning: they promote social learning through features such as discussion forums, peer feedback, and collaborative learning.
  • Content Curation: Collecting and organizing relevant content for effective and targeted learning.

Which of the three systems you should choose

Choosing the appropriate digital learning tool can be a complex task, with each of the three systems having its own strengths and being particularly appropriate depending on requirements.

Here are some criteria that can help in the decision:

An authoring tool is ideal when the focus is on creating customized and interactive learning content. The following questions need to be considered:

  • Should the flexible creation of appealing, interactive and multimedia learning content be enabled?
  • Should the tool be usable by non-technical people?
  • Do you want to be able to reuse your created learning content for future projects and export it to other systems?

An LMS is great for managing a large number of courses or participants and tracking learner progress. The following points should be considered:

  • Do you need to organize and manage a large number of courses?
  • Is tracking and analysis of learner progress and performance necessary?
  • Is a way for learners to collaborate and communicate needed?

An LXP is particularly appropriate for creating an individual and social learning experience. The following questions should be addressed:

  • Should personalized learning paths be created for employees?
  • Does the learning system have to be integrated into the existing IT landscape?
  • Are you looking for a system that helps learners "in the moment of need"?

Ultimately, choosing the right system depends on your specific needs and goals. It is important to define the requirements in detail beforehand and to examine each system carefully before making a decision.

However, keep in mind that many modern learning platforms combine elements from LMS and LXP and can be integrated with authoring tools. Therefore, it may make sense to consider multiple systems or use a combination of solutions to ensure the best possible learning experience for your target audience and thus realize the full potential of digital learning.

Best practices for successful e-learning and blended learning strategies

The world of digital learning offers a variety of tools and platforms to create effective learning experiences. Authoring tools, learning management systems (LMS), and learning experience platforms (LXP) are the three most common systems. But how can these tools be best used to create engaging e-learning courses and effective blended learning strategies?

We have compiled some tips and best practices:

1. design of appealing learning content

  • Make the content interactive: Use the features of your tool to include interactive elements such as quizzes, surveys, or simulations. These help increase learner engagement and make learning more active.
  • Use multimedia: Text-based content can be supplemented with videos, audio files, or infographics. This helps to diversify the content and accommodate different learning styles.
  • Keep the content short and concise: Long blocks of text can be off-putting. Try to divide the content into smaller, easily digestible units and thus make use of "microlearning".

2. integration of gamification elements

  • Points and Levels: Points can be awarded for tasks completed or goals achieved, while levels or ranks can be used to represent learner progress and thus encourage learning through play.
  • Badges and Awards: Badges or other awards may be given in recognition of special achievements.
  • Contests and leaderboards: Friendly competition can help increase motivation. Leaderboards can help make progress visible in comparison to others.

3. implementation of social learning strategies

  • Discussion forums: Forums can provide a space for questions, discussions, and the exchange of ideas, and increase knowledge transfer.
  • Peer feedback: Allow learners to provide feedback on their peers' contributions or work products and thus learn thanks to criticism.
  • Group projects: Group projects can help promote teamwork as well as "learning through observation."

Overall, authoring tools, LXPs, and LMSs offer a wide range of options for implementing e-learning courses and blended learning strategies. By understanding the features and interactions of these systems, you can find the right solution for your needs and develop successful learning programs.

Authoring tool, LMS & LXP - Everything from a single source at datango

At datango you don't have to choose one system, because we offer you all three tools at once.

Whether for a software rollout or your change management project, whether in the insurance industry or in mechanical engineering and whether you prefer process documentation or course management - datango supports you in terms of digital learning in all phases of your project and for any application.

With its components, datango combines the best of the three worlds of authoring tools, LMS and LXP:

datango creator

datango creator

With datango creator, our in-house authoring tool, you have everything you need to create world-class training materials for different learning styles. Through a single record of your business processes, this thereby generates all the necessary resources for the targeted training of your employees - and in over 40 languages. From scripts and e-learning sequences to exercises and test environments, datango creator has everything you need for effective learning and successful employee enablement.

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datango collaborator

datango collaborator

The datango collaborator is an innovative learning management system that serves as a link between authors, training instructors and knowledge managers. It enables thoughtful management of all relevant interfaces, keeping your training courses organized and efficient. In addition, our datango academy and datango analyzer modules enable the design and evaluation of a diverse and detailed course offering.

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datango live!

datango live!

Our datango live! tool is a context- and application-sensitive live help that is always present in the foreground of your screen. It can be called up directly during the work process when your employees need support. The software recognizes in which program your employees are currently working and provides all relevant information and learning sequences from your training materials accordingly. This ensures that your end users receive the best possible support exactly when they need it. At the same time, the tool can be seamlessly connected to your company's existing systems.

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Digital learning made easy - with datango

In a world where knowledge and skills must be constantly updated to remain competitive, it's imperative that organizations take advantage of digital learning. The combination of authoring tools, LMSs and LXPs can help make employee training more effective and engaging, ensuring the long-term success of your business. With datango, you have the right partner at your side.

If you have any further questions about the basic processes, please do not hesitate to contact us. We will advise you extensively on your options.

Feel free to contact us!